Hello, my name is Yura Satake, and I am a Certified Administrative Scrivener.

In this blog, I share insights gained through my practical experience as an administrative scrivener, as well as information learned from reading professional reference books.

I rephrase the knowledge and information I acquire in my own words, sometimes incorporating my own thoughts, and present them in simple and easy-to-understand language.

Today's blog theme is "Conceptual Understanding of Residence Status."
I have written about the basic concepts of residence status in Japan.

I would be grateful if you could read through to the end.

The Guide to Applying for a Visa to Live in Japan

Introduction

Japan is a country known for its rich culture, advanced technology, and high quality of life. Every year, many foreigners decide to move to Japan for work, study, or family reasons. However, before you can start your new life in Japan, you must obtain the appropriate visa (residence status). This guide will help you understand the visa application process, the types of visas available, and how to increase your chances of approval.

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1. Understanding Japan's Visa System

What is a Visa?

A visa is a document that allows a foreign national to enter and stay in Japan for a specific period and purpose. In Japan, visas are officially called "Status of Residence" (在留資格, Zairyū Shikaku).

Who Needs a Visa?

Foreign nationals who wish to stay in Japan for more than 90 days or engage in specific activities (such as work or study) need to apply for a visa before entering the country.

Types of Visas

Japan offers several visa categories, including:

• Work Visa (e.g., Engineer, Specialist in Humanities, Instructor)
• Student Visa
• Family Visa (for spouses and dependents of Japanese nationals or residents)
• Business Manager Visa (for entrepreneurs and investors)
• Highly Skilled Professional Visa

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2. How to Apply for a Japanese Visa

Step 1: Determine Your Visa Type

Before applying, identify the visa category that best suits your purpose in Japan.

Step 2: Prepare Required Documents

While requirements vary, the common documents include:

• Application Form (available at the Japanese embassy or immigration website)
• Passport (valid for the duration of stay)
• Photo (passport-size, recent, and in color)
• Certificate of Eligibility (COE) (for most long-term visas)
• Supporting Documents (employment contract, school admission letter, etc.)

Step 3: Obtain a Certificate of Eligibility (COE)

For long-term visas, you need a COE issued by the Immigration Services Agency of Japan. Your sponsor in Japan (e.g., employer, school, or family member) must apply for this on your behalf.

Step 4: Submit Your Visa Application

Once you have your COE, submit your application at the Japanese embassy or consulate in your home country.

Step 5: Attend an Interview (if required)

Some applicants may be required to attend an interview at the embassy.

Step 6: Receive Your Visa

Processing time varies but usually takes between 1 to 3 months. Once approved, you will receive a visa sticker in your passport.

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3. Tips for a Successful Application

Ensure Accuracy in Your Documents

• Double-check all forms and documents for errors or inconsistencies.
• Provide genuine and clear information to avoid delays or rejection.

Get Support from an Expert

• Consider consulting an immigration lawyer or an administrative scrivener (行政書士, Gyōsei Shoshi) to improve your application success rate.

Prepare Financial Proof

• Ensure you have sufficient funds to support your stay, as financial stability is a key requirement for most visas.

Follow Up on Your Application

• If your COE or visa processing is taking longer than expected, follow up with your sponsor or the embassy.

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4. Entering Japan and Residence Procedures

Arrival in Japan

• Upon arrival, present your visa and COE to immigration officers.
• You will receive a Residence Card (在留カード, Zairyū Kādo) at major airports.

Register Your Address

• Within 14 days of moving to Japan, visit your local city hall to register your address.

Obtain a Re-Entry Permit (if needed)

• If you plan to travel abroad during your stay, apply for a Re-Entry Permit to avoid losing your residence status.

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5. Frequently Asked Questions (Q&A)

Q1: How long does it take to get a Japanese visa?

A: The processing time varies depending on the visa type and individual circumstances. Generally, it takes 1 to 3 months.

Q2: Can I work in Japan with a Student Visa?

A: Yes, but you need to apply for a Permission to Engage in Activity Other Than That Permitted Under the Status of Residence (資格外活動許可) to work part-time.

Q3: What should I do if my visa application is rejected?

A: If your application is denied, review the reason provided by the embassy. You may reapply after addressing the issues, or seek advice from an immigration expert.

Q4: Can I change my visa type after arriving in Japan?

A: Yes, you can apply for a Change of Status of Residence at the Immigration Bureau, provided you meet the new visa requirements.

Q5: Do I need a sponsor for my visa?

A: Most long-term visas require a sponsor, such as an employer, school, or family member in Japan.

Q6: What happens if my visa expires while I am in Japan?

A: Overstaying your visa is illegal and can result in fines, deportation, or a ban from re-entering Japan. Be sure to apply for an extension before your visa expires.

Q7: Can I bring my family to Japan on my visa?

A: It depends on your visa type. Work visa holders, for example, can sponsor their spouse and children under a Dependent Visa.

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Conclusion

Applying for a Japanese visa may seem complex, but by understanding the process and preparing your documents carefully, you can increase your chances of success. If you need professional assistance, consider consulting an immigration specialist. We hope this guide helps you take the first step towards your new life in Japan!

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This concludes today's blog.
Thank you for reading until the end.

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